Sourcing and Procurement Specialist, Network Administration, (Novato), Full-Time, Days

ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch. 

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others. 

Company:

Prima Medical Foundation dba MarinHealth Medical Network

Work Shift:

8 Hour (days) (United States of America)

Scheduled Weekly Hours:

40

Job Description Summary:

Sourcing And Procurement Specialist is responsible for all aspects of procurement and collaborates on inventory management of medication and pharmacy related supplies across the MarinHealth Medical Network. Develops and maintains collaborative relationships with clinical, administrative and health care system staff and physicians to ensure effective, results-oriented outcomes while maintaining and improving the quality of care provided to patients.

Facilitates cost reduction opportunities through improved standardization, utilization, and price leveling strategies for the medical network and affiliated entities. Partners with internal and external department stakeholders to ensure the safe and secure storage of medications and non-medication/pharm supplies (i.e. vaccines, PPE, reagents, etc). Develops strategies that result in best-in-class strategic sourcing practices and supplier relationships. Identifies projects to apply sourcing and purchasing/procurement methodology to leverage annual purchase volume and rationalize supplier base to ensure benefits/savings to the MarinHealth Medical Network. This position acts independently to meet the needs of the organization as it relates to procurement and inventory, and works in collaboration with other department leads, conferring with leadership when working with new network-wide or system initiatives.

Job Requirements, Prerequisites and Essential Functions:

Pay Range:
$39.51 - $45.67 - $55.28

Essential Functions and Responsibilities: 

Essential (not modifiable)

• Works with the Business Owner to develop both understanding of their requirements and to prepare appropriate solutions for their supplier contracting needs.
• Formulates strategies and processes that align purchasing with operations, customers, and inventory goals.
• Collaborates with operations to recommend optimal storage, use, and inventory control.
• Establishes new suppliers while consolidating underperforming suppliers.
• Implements and enforces a standard supplier audit process, scorecards, and data-driven metrics.
• Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.
• Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables.
• Prepares and processes purchase orders and requisitions for materials, supplies, and equipment.
• Drafts under direction of Finance and Contracting, explains and implements instructions, policies, and procedures for purchasing and contract management.
• Resolves grievances with vendors, contractors, and suppliers.
• Maintains and/or implements purchasing and recordkeeping systems.
• Manages strategic initiatives as assigned, to improve operations, product quality, and cost savings.
• Assists in product standardization efforts and monitors compliance with contracts.
• Coordinates product conversions with clinical leadership, and other major stakeholders and ensures that product master files are updated.
• Adheres to budgetary demands/control of capital requests.
• Is a delegate of the MHMN representative and may recommend conditions for issuing and awarding bids.
• Improves procurement operations by identifying gaps and making corrections.
• Provides project structure, tracking, and documentation and monitors overall effectiveness of project plans associated with the role.
• Reviews legal contracts and other documents by analyzing contract requirements, special provisions, terms and conditions, and takes action as required. Assists the department with other legal matters, as needed.
• Analyzes and manages local and group purchasing organization (GPO) contracts, ensures compliance and clarifies contract issues through appropriate channels.
• Assists with the management of contract completion to critical timelines including milestones and expiration and renewal dates.
• Identifies non-contract items and suggests appropriate actions to supply chain leadership.
• Tracks and reports cost avoidance and cost savings every month to supply chain leadership.
• Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staff, and vendors that creates a positive and productive work environment.

Secondary (modifiable)

• Other duties as assigned or requested.
• Completes other duties as assigned. Receives assignments in the form of objectives with goals.

Qualifications:

Education:

• A High school diploma or General Educational Development (GED) certificate required.
• Associates or Bachelors degree preferred

Licenses/Certifications:

• Valid California Driver’s License, Class C, required.      

Experience:

• Minimum of five (5) years of experience in sourcing and procurement.
• Three (3) years of experience in invoice resolution working with requisitioners, vendors, and Accounts Payable in the hospital and ambulatory setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).

Accommodation:

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or TalentAcquisition@mymarinhealth.org.

 

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

 

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

 

Compensation:

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

 

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.