Onsite Hazardous Materials System Administrator

Duties and Responsibilities

As a Hazardous Materials System Administrator within the Logistics Support Services (LSS) division at NASA Ames Research Center, you will play a critical role in maintaining high standards of quality, safety, and compliance in support of our government services contract. Reporting to the Deputy Project Manager and Ames Supply Officer, you will assist with business and administrative functions related to hazardous materials management system upkeep, configuration control, and the implementation of efficient and reliable operational processes. Strong adaptability and problem‑solving skills are essential for timely and effective issue resolution.

Key Responsibilities:

• Process hazardous/regulated materials requests and upload them into the hazardous materials management system to ensure proper workflow.
• Coordinate review and approval of hazardous/regulated materials authorization requests by environmental, health, safety, and logistics organizations; serve as workgroup manager for final approvals.
• Serve as the primary point of contact for team members, management, customers, and external vendors regarding all hazardous materials activities.
• Generate and deliver standard and custom reports tracking key performance indicators (e.g., order requests, inventory status, authorized use list updates, expiration dates, waste generation) to ensure proper system use and identify corrective actions.
• Gather and organize information for reports, briefings, and data-call submissions.
• Maintain an accurate and up‑to‑date database of hazardous materials status across the Center.
• Conduct Quality Assurance/Quality Control (QA/QC) evaluations of hazardous materials inventories and physical storage locations; identify and implement corrective actions when needed.
• Provide functional training to personnel on using the Hazardous Materials Management System.
• Identify and report concerns, including safety-related issues, to management.
• Observe work being performed to verify quality, completion, and adherence to safety standards.
• Perform general administrative duties such as filing, recordkeeping, and organizing documentation.
• Support business and administrative efforts associated with the government services contract.
• Use computer-based programs for a variety of administrative tasks.

 Required Skills & Qualifications:

• Minimum of 5 years of experience with hazardous materials or college degree in a related field.
• Knowledge of federal/state hazardous materials regulations
• Familiarity with inventory management or ERP systems
• Experience with computer-based applications
• Proficiency in Microsoft Office Suite.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.